Income, Expenses, and Payroll

Income

If you are issuing handwritten receipts or invoices, simply stick them in the fax machine or scanner and send them to us at the end of the day.

If you need to bill customers or send invoices, you need only send us an email naming the customer and items and/or services that were sold.  If it’s a new customer, you will also need to send us complete contact information so we can add them to the system.

When you receive payments, fax or scan any checks you receive and include a little note informing us when you made/will make the deposit.  For credit card transactions, email us the customer name, amount received, and card used.  We’ll take it from there.

Expenses

With so many vendors and suppliers providing electronic statements, expense tracking has become a lot simpler.  But there are still times when paper receipts and invoices are common.  Unless you are paying with cash, all of your expenses will show up on your monthly checking or credit card statements. If knowing your financial position at all times is important to you, you will want to scan or fax us copies of these expenses when they occur.  Otherwise you can wait until month end and send us the statements.

Cash receipts are the exception. Because these are so easy to misplace, you will want to scan or fax these as soon as you walk back into the office. Faxed receipts you put in a box. Scanned receipts you put in the round file (trash can).

Payroll

Basic payroll is simple. The same people getting the same wage or salary every pay period.  It’s the exceptions that can make things complicated.

For hourly workers, you can simply scan/fax legible time cards/sheets to us.

For commissioned employees, as long as we are entering your commissionable transactions, we can easily calculate commissions for you.

The other exceptions are vacation/sick pay, holidays, employee advances, etc.  These are infrequent and best communicated by email. That way we both have a record of event.